(Posted April 25, 2026)

Job title: Museum and Archive Manager

Duties of this position grouped by categories-

1. Technology management

Maintain contact database (initially this will require transfer of data from Hubspot to Past Perfect and from Google Drive to Past Perfect).

Build a reusable template for the bimonthly “Then and Now” feature and email the feature using PastPerfect.

Update the website Events page regularly to keep it current.

Process memberships and renewals and maintain member database in Past Perfect.

Process videos recorded of live events for inclusion on the website.

Maintain Past Perfect database of collections for SCJ and the Society general archives.

2. Squirrel Cage Jail Museum Manager

Ensure the museum is staffed during all open hours by coordinating schedules with part time staff, volunteers, and yourself.

Recruit, train and schedule and monitor volunteers.

Supervise any volunteers or part time staff assigned to SCJ.

Collect and report museum metrics.

Maintain safety of the museum and associated property.

Provide housekeeping and routine cleaning. These duties may be shared with other staff or volunteers, but written guidelines should be established to clearly define each person’s responsibilities.

Plan with SCJ committee needed restoration and maintenance for the the museum and property.

Work with with SCJ committee in creation of exhibits.

Participate in creation of social media content and monitor social media metrics for SCJ.

3. General

Research information requests from the public.

Staff other properties or events if needed.

Schedule paranormal visits and staff or arrange staffing.

Work with board of directors, staff and volunteers in implementation of programming.

Create and present off-site programs about the museums, the Society, or other history topics if requested.

In a small organization, responsibilities often overlap. While this job description reflects the primary focus of the position, additional functions may also be required.  The duties listed above are intended as general guidelines. Job descriptions will be reviewed periodically and adjusted as needed to improve effectiveness and reflect changes in Society operations and strategic priorities.